I keep all of what happened in one journal, and everything else on the computer. All the maps, the schedules, and the character sheets using a gurps character sheet program (forgot what its called), because I run it through discord using a text format. I hardly plan anything besides what’s in my head.
Ive been trying to use different ways to plan besides just pure vibes. like using joplin, or some wiki format or even trying to do use a mindmap? But alas most of what I do is simulating what I believe would happen and keeping character sheets of possible enemies on hand.
So, I’m curious, what do you do?
I have a perfect system. I write my notes in a Google Doc when I have access to a computer. I save a player version that players can see and a GM version for just my secret stuff, so that I can frequently forget to update one or the other and not be able to find a specific note easily. I often store game notes on recipe cards in game because they’re what I have close at hand, so that I can easily misplace them and forget what I named an NPC. These both work well with my habit of doing most of my story and world design while walking, hiking, or trying to fall asleep, so that I can’t write it down anywhere anyway.
Oddly enough I somehow maintain a coherent world for decades at a time but it’s mostly because I have very good players who take notes, and a very well honed improv skill as a necessity.